What Information Should Be Contained in a Service Invoice Template?
Posted on April 7, 2011 | No Comments
John M Van asked:
With very little Internet research, you will discover just how many free templates are available from Microsoft in Word, Excel or Office formats. Choose a software package or download what is compatible with the system, you already use in your business and with which both you and your staff are familiar.
A service invoice essentially records the transaction between the client and the service provider. The invoice details such information as the company name and address, banking details, and contact details such as e-mail address and telephone/facsimile numbers. Any service invoice template should reflect not only the service provider’s details but the client details too. Make sure that the template you choose is straightforward and easy to add all the details you require. There must be for example, the option of dating and numbering your invoices issued in sequential order. You should also be able to add details of the service provided according to the method by which you calculate the cost, for example, an hourly or weekly rate. The template should also afford you the option of adding in any tax as required and the option for any possible deductions or discounts for payment up front, for example.
Service invoices should be linked to your receipting process, so client’s accounts are credited automatically when payments are processed. The most important thing to remember when using a service invoice template is to make sure that your staff files all information properly. It is imperative that you avoid a situation where a staff member types information over the original template each time an invoice is issued as this could lead to the loss of invoices which should be reflected sequentially for your book keeper’s use.
Invoice should be used to encourage payment as quickly as possible. Avoid accounts which reflect amounts which have been left outstanding for 120 days or more. Keep your invoices limited to a thirty day payment period and add the words “amount overdue” when this time is up, in an eye-catching ink color such as red.
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With very little Internet research, you will discover just how many free templates are available from Microsoft in Word, Excel or Office formats. Choose a software package or download what is compatible with the system, you already use in your business and with which both you and your staff are familiar.
A service invoice essentially records the transaction between the client and the service provider. The invoice details such information as the company name and address, banking details, and contact details such as e-mail address and telephone/facsimile numbers. Any service invoice template should reflect not only the service provider’s details but the client details too. Make sure that the template you choose is straightforward and easy to add all the details you require. There must be for example, the option of dating and numbering your invoices issued in sequential order. You should also be able to add details of the service provided according to the method by which you calculate the cost, for example, an hourly or weekly rate. The template should also afford you the option of adding in any tax as required and the option for any possible deductions or discounts for payment up front, for example.
Service invoices should be linked to your receipting process, so client’s accounts are credited automatically when payments are processed. The most important thing to remember when using a service invoice template is to make sure that your staff files all information properly. It is imperative that you avoid a situation where a staff member types information over the original template each time an invoice is issued as this could lead to the loss of invoices which should be reflected sequentially for your book keeper’s use.
Invoice should be used to encourage payment as quickly as possible. Avoid accounts which reflect amounts which have been left outstanding for 120 days or more. Keep your invoices limited to a thirty day payment period and add the words “amount overdue” when this time is up, in an eye-catching ink color such as red.
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