Manual Bookkeeping Systems or Free Accounting Software?
January 26, 2012 Category :Bookkeeping 0
Neil Rischall asked:
Everyone today is always looking for technology to do things better and faster. So why would an accountant who uses the internet all day long to speed tasks even think of using a manual system to do accounting or bookkeeping?
The answer is that although technology is the answer for many things it is also sometimes likened in my mind to using an atom bomb to kill an ant. Excessive firepower can sometimes do more damage than necessary. So if you have a very simple business that has relatively few transactions you may be surprised that a carbonized system will be superior and simpler than a computerized system.
In fact recently I picked up a new client because his old accountant demanded that he use a computerized software program to do his financial records. After making an attempt and feeling like he had no control over the accounting software the client through it out and found a new accountant, yours truly. And after looking at the results I would agree with him that his old system was not broken, so why should it be fixed?
All this being said I would be remiss not to address the benefits of a modern computerized accounting system whether it is operating on a Windows system or a Apple or even Unix. The accounting systems today are generally quite user friendly and will make doing many repetitive tasks faster. If you use computerized checks than much of the information only needs to get inputed once and will even making mailing the check easier and sometimes not necessary.
Reconciling with software from Peachtree, Intuit or Microsoft can make the job seem effortless. It is just a matter of checking off checks and deposits and entering he bank statement balance and the computer does the rest.
Caffeinated Content
Everyone today is always looking for technology to do things better and faster. So why would an accountant who uses the internet all day long to speed tasks even think of using a manual system to do accounting or bookkeeping?
The answer is that although technology is the answer for many things it is also sometimes likened in my mind to using an atom bomb to kill an ant. Excessive firepower can sometimes do more damage than necessary. So if you have a very simple business that has relatively few transactions you may be surprised that a carbonized system will be superior and simpler than a computerized system.
In fact recently I picked up a new client because his old accountant demanded that he use a computerized software program to do his financial records. After making an attempt and feeling like he had no control over the accounting software the client through it out and found a new accountant, yours truly. And after looking at the results I would agree with him that his old system was not broken, so why should it be fixed?
All this being said I would be remiss not to address the benefits of a modern computerized accounting system whether it is operating on a Windows system or a Apple or even Unix. The accounting systems today are generally quite user friendly and will make doing many repetitive tasks faster. If you use computerized checks than much of the information only needs to get inputed once and will even making mailing the check easier and sometimes not necessary.
Reconciling with software from Peachtree, Intuit or Microsoft can make the job seem effortless. It is just a matter of checking off checks and deposits and entering he bank statement balance and the computer does the rest.
Caffeinated Content








